WE WOULD LOVE TO HOST YOUR NEXT EVENT :
Our rental season runs from November-April.
Use of the Museum shall fall within the rules set forth by the administration and shall not conflict with general Museum visitation or programs.
Use of the Museum facility shall not be permitted for profit-making activities leading to private or individual gain (including, but not restricted to, ticketed admission charge), nor for activities classified as games of chance. Smoking is prohibited in all areas of the Museum facility.
In all cases, groups or organizations are required to indemnify and hold harmless the Tri-Cities Historical Museum from any and all claims, costs and liabilities arising out of or in connection with their use of facilities.
Application for permission to use Museum facilities shall be made by any groups with the Museum Director and Operations and Events Manager. Total amount of the projected event fee is due upon confirmation of booking. Five business days are required for cancellation for full refund. Less than five business days' notice will result in a 50% refund.
The Museum Director shall have prior right to schedule facilities for Museum use first and is authorized to approve or to deny use of Museum facilities within the approved building use policy and his discretion. Approval may be granted by Director and Exhibit Curator and Facilities Manager, only after a review of the event intent, date available, hours and staff availability, space and equipment needs, security and safety precautions, and liability.
CARE OF MUSEUM PROPERTY:
The Tri-Cities Historical Museum is housed in a historic building with artifacts. Supervision is provided by the Museum, including security, to ensure the protection of Museum property. The enforcement of these regulations and the confinement of people and activities to the area is agreed to under the rental permit. The group or organization receiving the permit for use of the Museum facilities shall be responsible for all damage or loss of Museum property. The Museum may not be altered in any way, including fixing signage, posters, streamers, balloons, etc. to walls, furniture, or curtains. Any display must be placed on portable easels, tables, or chairs.
Use after public museum hours will require two security staff, one at both front and rear entrances. An after-hours staffing fee of $25 per hour will be charged.
Service use of food in the Museum is restricted to the discretion of the Museum Director. A $50.00 fee for use of the kitchen facility will be charged.
Private social events that have no Museum focus (weddings, wedding receptions, showers, funerals, christenings, anniversary parties, engagement and private dinner parties) will be allowed for members only. Memorial services may be held in conjunction with past Museum involvement and/or a bequest to the Museum.
All rental parties and their guests are expected to be respectful of the historic building, the artifacts and exhibits in the museum facility.
Alcoholic beverages may be served with the approval of the Museum Director, only allowed inside the building, and required to be dispensed by an insured licensed beverage service. Events serving alcohol require a cleaning fee of $100.00.
The use of food service equipment that may be harmful to the artifacts is strictly prohibited. Such equipment includes: equipment utilizing flammable gas under pressure; electrical and mechanical food preparation equipment, except as confined to the Museum’s kitchen. Utilization of a caterer requires that caterer call and visit the Museum prior to the event to discuss restrictions, set-up requirements and event plans. Caterer is responsible for all set-up and clean-up of Centennial Hall. A $50.00 fee for use of the kitchen facility will be charged.
After hours staffing fee:
$25.00 per hour
Cleaning fee (required if event has alcohol served):
White linens are available for rent for both 6-ft. tables and hi-tops:
Table with linens (white or black): $20.00 per table
Table with linens and skirting (white or black): $30.00 per table
$500 fee (non negotiable)
Reservations may be made with Tri-Cities Historical Museum staff by calling 616.842.0700. Reservations must be made by individuals over 18 years of age. The Security Deposit is due at the time the event is scheduled. Security deposit is applied towards the balance of the rental. Security deposits will be fully refunded if the event is cancelled 90 days or more prior to the event. Events cancelled 30-90 days prior to the event will forfeit half of the Security Deposit. Events cancelled 29 days or less prior to the event will forfeit the entire Security Deposit.
Kitchen Use. $50.00 Use Fee.
Kitchen is a warming kitchen only. There are no facilities to cook. If you use the kitchen, you are required to clean it (counters, sinks, dishwasher interior, and floors). Renters are responsible for dumping garbage after their event is over. The security deposit will be forfeited if the kitchen is not left in the same condition it was in upon arrival. Renters must provide their own tableware/dishes/serving pieces.
Decorations: Live plants and flowers must be removed at the end of the event. No flames or candles of any type or design are allowed. LED flameless candles are permitted. No taping or tacking on walls, ceilings, or surfaces in any of the rooms. Confetti and glitter are not allowed on the tables.
Beverage Service: All beverage service must end one half-hour before the end of the scheduled event. The Museum closes at 11:00 PM. All alcoholic beverages must be dispensed by an insured & licensed beverage service. All alcoholic beverages must be consumed inside the building. Events serving alcohol require an additional cleaning fee of $100.00.
Special Needs: An elevator is available for access to all floors. The front doors to the Tri-Cities Historical Museum are handicapped accessible.
Liability/Damage: The Tri-Cities Historical Museum reserves the right to inspect and control all functions. Liability for damage to the premises will be the responsibility of and charged to the sponsoring person or organization. The Tri-Cities Historical Museum will not assume responsibility for the damage or loss of any merchandise or articles left in the facility.
Smoking: No smoking is allowed.
Any questions regarding rentals can be sent to Operations & Events Manager, Kellene Damian at firstname.lastname@example.org.